Job Description

Position: Office Administrator X1

Location: Walvis Bay

Reporting: Managing Director

Key responsibilities:

• Record office expenditure
• Maintain office supplies of stationery and equipment
• Maintain the condition of the office and arrange for necessary repairs
• Organize conference and meetings with staff
• Manage contract and price negotiations with office vendors and service providers
• Provide general support to visitors
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Coordinate with the Managing Director on all office equipment
• Book business travel (transport and accommodation)
• Prepare letters, presentations and reports
• Manage office related phone calls and correspondence
• Assist colleagues whenever necessary
• Monthly bank reconciliation of expenses against the income
• Check and archive expense note on a monthly basis and produce report for payroll
• Prepare the reports/documents to be sent monthly to the company directors
• Co-ordinate any People/HR related matters & paperwork
• Ensure income tax and VAT returns are submitted and paid on time
• Any other administrative duties that are required from time to time

Skills and qualities:

• Overall office administration past experience is highly advantageous 
• Excellent numeracy skills - capable of working quickly and accurately.
• Excellent interpersonal and conversational skills.
• Ability to work well under pressure.
• Fully honest and reliable.
• Skilled at managing the staff under your supervision.
• Smartly presented.
• Past experience with book keeping
• Past experience dealing with income tax and VAT returns

Entry requirements:

• Diploma/Degree of related discipline.
• Driving license is mandatory
• High level of computer literacy

Preferably the basic knowledge of the following:

• Accounting
• Business
• Finance
• Leisure management
• Management
• Mathematics
• Retail management
• Statistics.

Applications to be submitted via email: support@pstbet.com closing date 25th January 2018

Enquiries: 064207960