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Vacancies - Office Administrator

Vacancies - Office Administrator


Job Description

Position: Office Administrator X1

Location: Walvis Bay

Reporting: Managing Director

Key responsibilities:

  • Record office expenditure
  • Maintain office supplies of stationery and equipment
  • Maintain the condition of the office and arrange for necessary repairs
  • Organize conference and meetings with staff
  • Manage contract and price negotiations with office vendors and service providers
  • Provide general support to visitors
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Coordinate with the Managing Director on all office equipment
  • Book business travel (transport and accommodation)
  • Prepare letters, presentations and reports
  • Manage office related phone calls and correspondence
  • Assist colleagues whenever necessary
  • Monthly bank reconciliation of expenses against the income
  • Check and archive expense note on a monthly basis and produce report for payroll
  • Prepare the reports/documents to be sent monthly to the company directors
  • Co-ordinate any People/HR related matters & paperwork
  • Ensure income tax and VAT returns are submitted and paid on time
  • Any other administrative duties that are required from time to time

Skills and qualities:

  • Overall office administration past experience is highly advantageous 
  • Excellent numeracy skills - capable of working quickly and accurately.
  • Excellent interpersonal and conversational skills.
  • Ability to work well under pressure.
  • Fully honest and reliable.
  • Skilled at managing the staff under your supervision.
  • Smartly presented.
  • Past experience with book keeping
  • Past experience dealing with income tax and VAT returns

Entry requirements:

  • Diploma/Degree of related discipline.
  • Driving license is mandatory
  • High level of computer literacy

Preferably the basic knowledge of the following:

  • Accounting
  • Business
  • Finance
  • Leisure management
  • Management
  • Mathematics
  • Retail management
  • Statistics.

Applications to be submitted via email: closing date 25th January 2018

Enquiries: 064207960

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